SECRETARY.4.05
Qualifications and experience
Grade 12 and a secretarial certificate / diploma or relevant tertiary qualification At least 3 years relevant experience
Professional typing skills with a reasonable typing speed
Good communication skills both verbal and written
Ability to work under pressure
Good interpersonal skills, and the ability to work in a team
Previous experience in a University environment is an advantage
Duties
Efficient and effective administration of the office including diary management, setting up meetings, and storage of data such as overtime forms, leave forms, claims and statistic forms Minute-taking at departmental meetings and distribution of minutes
Arrange departmental functions
Set up and maintain paper and electronic filing systems records, correspondence and other material
Interact with class representatives regarding notices, lecture notes, and queries
Appropriate distribution of lecture notes, quota forms and timetables
Update departmental web page as necessary
Order and dispense office suppliers
Ensure that the office equipment is routinely serviced and report faults timeously
Execute receptionist and general administrative duties
Closing date: 7 July 2026
Detailed Description
Job Requirements
Additional Details
How To Apply
Please note:
Only applications via the website will be considered for shortlisting. An interview will form part of the selection process.To apply, please submit:
o a covering letter outlining your interest and suitability for the position of Secretary o A detailed CV, including contact details, names, telephone numbers and email addresses of 3 referees, including your recent / current Supervisor and or Line Manager via i-Recruitment:
o Certified copies of qualifications addresses o South African identity document or passport and permanent residence permit (where applicable)
Only applications via the website will be considered for shortlisting. An interview will form part of the selection process.
NB: The University will seek confidential referee reports for all shortlisted candidates. At least one referee must be the candidates current or most recent immediate supervisor or line manager.
Please note: No appointment will be made without the receipt and satisfactory consideration of the required referee reports.
By applying for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the Universitys Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the Universitys recruitment systems, conducting necessary background and reference checks including disciplinary and/or criminal records, and disclosing their personal information to university employees identified to take part in the selection and recruitment process.
The Applicant consents to any processing of their personal information as may be required. The confidentiality of the Applicant's personal information will be maintained.
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
