Salary – Based on Experience

Job Overview REAL ESTATE Listing & Transaction Coordinator – Anita L. Williamson, Associate Broker | REAL Broker

Location – Remote (Philippines Preferred)

Are you someone who thrives on organization, enjoys keeping projects on track, and loves checking things off a list? Do you enjoy creating order out of chaos and ensuring every detail is handled with excellence? If so, this may be the perfect opportunity for you!

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Anita L. Williamson is one of the top-producing real estate agents in Central Virginia, helping 50–60 families buy and sell homes each year with handling approximately 25 listings annually. With over 10 years of experience, Anita has built her business on exceptional client service, strong systems, and creating an outstanding experience for every buyer and seller. As the business continues to grow, we are looking to add an organized, proactive, and detail-oriented Listing & Transaction Coordinator to our administrative team. This individual will play a CRITICAL role in ensuring every listing launches successfully and every transaction closes smoothly while delivering a five-star client experience.

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This position is responsible for coordinating every step of the listing and transaction process—from signed listing agreement to successful closing. You will work closely with Anita, clients, lenders, attorneys, cooperating agents, inspectors, photographers, contractors, and vendors to ensure deadlines are met, paperwork is complete, and communication is seamless.

Guidance is provided through Standard Operating Procedures (SOPs), training videos, and regular one-on-one meetings. Previous transaction coordination experience is ????????????????????????????????.

This position is MEANT for someone who is naturally organized, self-motivated, detail-oriented, communicates EXCEPTIONALLY well in English, and enjoys improving systems and processes. ???????????????? ???????? ???????????? ???????? ???????????????????? ???????????????????? ????????????????????????????????!

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• Open and manage transactions in Open To Close
• Open and manage transactions in ReZen (REAL Broker platform)
• Prepare listing paperwork and disclosures
• Coordinate photographers, videographers, floor plans, virtual tours, and staging appointments
• Schedule vendors including cleaners, contractors, inspectors, and repair professionals
• Enter and maintain MLS listings with accuracy
• Verify property information including taxes, schools, utilities, HOA information, room dimensions, and features
• Upload documents into brokerage systems
• Coordinate Coming Soon and Active launch timelines
• Order and manage lockboxes and signs
• Process price improvements and status changes
• Prepare accepted contract paperwork
• Monitor listing compliance requirements
• Coordinate marketing and admin task with appropriate staff members
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• Open and manage transactions in Open To Close
• Open and manage transactions in ReZen (REAL Broker platform)
• Track all contractual deadlines
• Coordinate inspections, appraisals, surveys, well/septic inspections, termite inspections, and other vendor appointments
• Communicate with attorneys, lenders, title companies, cooperating agents, buyers, and sellers
• Ensure all documents are fully executed
• Monitor financing and contingency deadlines
• Request missing documents and signatures
• Coordinate repair negotiations and completion documentation
• Schedule final walkthroughs
• Coordinate closings and confirm closing logistics
• Coordination of closing gifts and closing packets
• Ensure brokerage compliance for every transaction
• Close transaction files upon completion
• Client Experience
• Provide proactive communication throughout the transaction
• Send milestone updates and reminders
• Answer client questions regarding timelines and next steps
• Help ensure every client receives a five-star experience
• Maintain professionalism and confidentiality at all times
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• Maintain organized digital files
• Follow and improve Standard Operating Procedures (SOPs)
• Identify opportunities to improve workflows and efficiency
• Assist with administrative projects as needed
• Help maintain smooth daily business operations
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• Open To Close Transaction Management System
• ReZEN (REAL Broker)
• HighLevel CRM
• Matrix and Navica MLS Systems
• Google Drive & Google Workspace
• Transaction Desk Signature Platform
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• Flexible remote work environment
• Direct access to leadership for support and training
• Detailed SOPs and ongoing training
• Opportunity for growth within a top-producing real estate business
• Competitive compensation
• 13th Month Bonus
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• STRONG oral and written English communication skills
• Outstanding organizational skills
• Exceptional attention to detail
• Ability to manage multiple projects simultaneously
• Strong time management skills
• Reliable internet connection
• Ability to work independently with minimal supervision
• Professional communication with clients and vendors
• Comfortable learning new technology and software
• Positive attitude and willingness to ask questions
• Ability to anticipate problems before they arise
• Previous real estate transaction coordination experience is REQUIRED
• Experience using Open To Close, HighLevel, or similar transaction software is preferred
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We're Looking For Someone Who

• Loves organization and checklists
• Rarely misses details
• Takes ownership of their work
• Is proactive rather than reactive
• Enjoys solving problems
• Thrives under deadlines
• Communicates professionally
• Is calm under pressure
• Enjoys improving systems and processes
• Wants to become an integral part of a growing real estate business
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If you're an organized, detail-oriented professional who enjoys creating exceptional client experiences and keeping transactions running smoothly, we'd love to hear from you! Please Submit Your resume and relevant experience A brief introduction telling us why you'd be a great fit for this role

Examples of any transaction coordination, administrative, or real estate experience

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Subject Line: Blue Magnolia – Transaction Coordinator

We're excited to learn more about you and how you can contribute to helping us deliver an exceptional experience for every client while supporting one of Central Virginia's top-producing real estate businesses.