Overview

Main area: Dermatology. Grade: Band 3. Contract: Permanent. Hours: Part time, Flexible working. 20 hours per week (Tue, Wednesday and Friday). Job ref 344-4381WHH

Employer: East Kent Hospitals University NHS Foundation Trust. Site: William Harvey Town, Ashford. Salary: £24,937 - £26,598 per annum. Salary period: Yearly. Closing: 06/10/2025 23:59

Job title

Dermatology Medical Secretary

Band

Band 3

Job overview

We have an exciting opportunity in Dermatology to become part of the medical secretary team to be based at the William Harvey Hospital. This is a medical secretary post as work with some clinicians completing clinics, typing and PTL work for the Dermatology team in achieving national and local targets. This is an exciting opportunity to join a flexible, dynamic and close working team. Previous applicants need not apply.

Main duties of the job

The post-holder will be part of the Dermatology Team and will be responsible for the day-to-day medical secretary administration. The administrative role within the patients’ pathway from the decision to treat electively, to the date of admission and complete clinics typing within the trust targets. Support with other administrative roles. Patient pathway validation, booking of appointments, chasing results & PTL management.

Working for our organisation

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is \'great healthcare from great people\'. Everything we do is guided by our values: \'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called \'We care\'. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Please note: if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. We are only able to sponsor candidates on a Skilled Worker Visa for roles Band 5 and above.

Detailed job description and main responsibilities

Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.

If you have further queries please don’t hesitate to contact the line manager using the contact details below.

Person specification

Skill and Experience

• Advanced keyboard skills, with knowledge of Microsoft products
• Ability to prioritise workload and meet deadlines
• Ability to communicate with, co-ordinate and liaise with a multidisciplinary team
• Ability to remain calm in a busy environment whilst working under pressure
• Able to analyse information and make the required judgements
• Effective use of IT systems, ensuring accuracy and attention to detail
• Excellent organisational skills
• Ability to use own initiative
• Good interpersonal skills
• Medical terminology

Skills and experience Personal/professional attributes

• Knowledge of a range of secretarial work procedures and practice

Qualifications

• NVQ Level 2, RSA Level 3 or equivalent
• GCSE or equivalent in Maths and English

Other

• The post holder will have access to confidential information that must not be divulged to any other unauthorised person at any time
• This is following the Trust Data Protection Policy. Upholds and models the Trust values

Filmed in William Harvey and Queen Elizabeth The Queen Mother hospitals, the ‘We are the NHS’ campaign highlights the extraordinary work that staff across EKHUFT do every single day. As one of the largest hospital trusts in England, with five hospitals and community clinics serving a population of over one million people, EKHUFT was perfectly placed to demonstrate the care, cutting-edge treatments, research, innovations and life-saving operations that the campaign needed.

There are lots of great opportunities at East Kent Hospitals, where staff are caring and put patients first, innovation flourishes and you can develop your career. We’re on an exciting journey of transformation. With a new Medical School at the centre of our community, a focus on research, clinical leadership and making our trust a rewarding and friendly place to work, there’s never been a better time to join us. To find out more about east Kent visit our website at. The Trust fully supports the SAS Doctors Charter and is committed to their development through its CPD Framework.

We’ll close this job advert once we’ve received sufficient applications which may be before the closing date so please apply as soon as possible. We only accept online applications. If you have any difficulty with this please contact our Resourcing Team on 01227 866450 who are happy to help.

We have a relocation policy for eligible candidates, parking available at Trust sites but we encourage other options, like car sharing or public transport.

The Trust is committed to supporting flexible working to fulfil our pledge as part of The Trust’s People Strategy to help staff to achieve a healthy work/life balance. Please speak with your Recruiting Manager for further information on how this can be managed alongside department expectations and requirements.

The ability to converse easily and provide advice in accurate spoken English is essential for all customer facing roles.

Most positions require a Disclosure and Barring check and will be exempt from the Rehabilitation of Offenders Act 1974. Posts working regularly or unsupervised with children or vulnerable adults require an enhanced check.

Applicants for eligible roles requiring Tier 2 sponsorship must meet UK Visas and Immigration eligibility criteria.

We operate a no-smoking policy on all our sites and grounds.

You can search for and apply for roles directly on our website.

If you are applying via NHS Jobs your application will be sent to our recruitment system TRAC. All subsequent information will be generated from TRAC so you won’t be able to see the progress of your application or receive messages through NHS Jobs and we won’t be able to respond to e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to us transferring your application and details to our system. If you are offered a job information will also be transferred into the NHS Electronic Staff Records. Good luck with your application, we’ll contact you via email so please check your junk/spam folders.

Employer certification / accreditation badges

Name: Della Marston

Job title: Pathway Manager & Secretarial Supervisor

Email address: della.marston1@nhs.net

Contact telephone number: extension 01227864239