DC Admin Clerk – Day Shift

Description

Dis-Chem Pharmacies is recruiting a DC Admin Clerk for its Distribution Centre in Midrand. The successful candidate will perform administrative and clerical duties supporting warehouse operations. All work must comply with Dis-Chem procedures, legal requirements and customer-service standards.

Responsibilities

  • Process warehouse and sales-order credit requests accurately.
  • Investigate and resolve credit, delivery and distribution-related queries.
  • Review warehouse credits and support the approval or rejection process.
  • Maintain the accuracy and integrity of captured credit information.
  • Process returns according to the required procedures.
  • Follow up with stores, warehouses and internal departments on outstanding matters.
  • Assist Finance with resolving warehouse-delivery queries.
  • Maintain accurate administrative records, reports and statistics.
  • Process weekly outsourced-worker timesheets and distribute paysheets.
  • Capture leave forms for permanent and outsourced employees on Kronos.
  • Order stationery and approved departmental expenses.
  • Submit delivered invoices for payment.
  • Perform clerical duties when the Administration Manager is unavailable.
  • Process invoices through the MIRA system.
  • Verify goods-receiving documents, supplier invoices and delivery notes.
  • Confirm that shortage and damage claims have been completed.
  • Investigate and refer discrepancies identified during invoice verification.
  • Create and capture Distribution Centre purchase orders on SAP.
  • Reconcile return-to-vendor records with open orders and physical stock.
  • Process goods issues and supplier or distribution orders.
  • Capture stock adjustments, negative counts and cycle counts.
  • Prepare and process goods being returned to suppliers.
  • Follow up with suppliers regarding the collection of returned goods.
  • Respond to queries from stores regarding distribution discrepancies.
  • Follow up with suppliers on delivery deadlines.
  • Maintain effective relationships with internal departments, stores and suppliers.
  • Keep the workstation clean and comply with housekeeping standards.
  • Follow company policies, standard operating procedures and health and safety requirements.

Requirements

  • Grade 12 or Matric.
  • One to two years of administrative experience.
  • South African citizenship.
  • Basic SAP knowledge would be advantageous.
  • Basic knowledge of Kronos.
  • Basic understanding of Human Resources administration.
  • Knowledge of distribution-centre, logistics and supply-chain operations.
  • Computer literacy, including Excel, PowerPoint and Outlook.
  • Reliable transport.
  • Ability to pass MIE, criminal-record and credit checks.

Skills & Competencies

  • General administration
  • SAP data capturing
  • Kronos
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Goods-receiving administration
  • Purchase-order processing
  • Warehouse and logistics support
  • Supplier-return administration
  • Customer service
  • Basic numerical ability
  • Analytical thinking
  • Problem-solving
  • Attention to detail
  • Record keeping
  • Deadline management
  • Communication and coordination
  • Honesty and trustworthiness

Other

Benefits mentioned in the advert include:

  • Medical aid.
  • Provident fund.
  • Staff account.

The vacancy is presented as an entry-level position, but one to two years of administrative experience is an essential requirement. The successful candidate will work a day shift at the Dis-Chem Distribution Centre in Midrand.

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